Spring 2007 Core Committee Minutes
March 24, 2007

Chicago, IL

A summary of actions taken (distributed in April) precedes the minutes. Parking Lot items are listed at the end of this summary. Parking Lot items have not been revisited/resolved.

Summary of Actions Taken

COMMITTEE REPORTS/ACTION ITEMS/BUDGET REQUESTS
Conference Committee

1. It was agreed to include in the conference program the six proposed POD-sponsored sessions (with the understanding that an individual may present only one pre-conference or POD-sponsored session and that presenting such a session will not preclude any presenter from presenting a “regular” session during the conference):

   • Getting Started: Workshop for new Faculty Developers (6-hour pre-conference)

   • How’s It Going: Reflecting on Our Work as New Developers (3-hour pre-conference)

   • Getting Your Article Published in To Improve the Academy (roundtable)

   • Starting and Building Faculty Development at Small Colleges: Pursuing, Achieving, and Sustaining Excellence (90-minute)

   • Faculty Development through a Lens of Diversity and Inclusiveness (90-minute)

   • Special Session for Administrators: Faculty Development and Institutional Empowerment (3-hour pre-conference)

2. It was agreed that the Past President will identify the members of the current Conference Committee as soon as possible and distribute the list to the Executive Committee for electronic approval.

3. The budget request of $800 was approved. This would enable POD to hire a capable staff person to work at the annual conference for three days to help with pre-conference work and to coordinate the registration table in the absence of the executive director who will be in the Core Committee meeting.

Diversity Committee

4. The Diversity Committee’s budget request for $15,000 (($10,000 for 10 travel grants / $5000 for single internship grant) was approved.

ECRC Committee

5. It was agreed that committees should use the complete new version of the logo for all publications, whether electronic or print.

6. It was agreed that Connie will distribute a webpage update template two times per year to all committee chairs and the Core Committee which will be completed and returned to the Executive Director.

7. It was agreed that instead of the web-based Program Description project, the ECRC will work with the Membership Committee and Dot.Inc to create a Google function on the new POD website whereby a topical search for teaching & learning centers and their services can be performed.

8. It was agreed that the POD Directory be made available in an electronic format in the Members Only section of the new website and that the POD newsletter be made available to the public under the What’s New section? The electronic versions of these publications will not supplant the printed versions.

9. It was agreed that Doug Robertson, new chair of the Publications Committee, will explore, with the Publication Committee, the legal ramifications or limitations, if any, of making To Improve the Academy available online in the Members Only section of the new website.

Graduate Student Professional Development (GSPDP) Committee

10. It was agreed that Conference Committee will attempt to select at least one qualified Graduate Student Development pre-conference workshop per year.

11. In response to the request for a "Program Descriptions" section on the "Resources and Publications" page of the POD Web site which would include a separate category for Graduate Student Professional Development, it was agreed that the GSPDP be asked to submit a statement to Core regarding how the graduate student work of faculty development be represented in POD.

Grants Committee

12. It was agreed that the themes related to the grants be directly tied to the Strategic Plan.

13. It was agreed that the Grants Committee’s call for proposals be distributed as soon after the spring Core Committee meeting as possible.

14. It was agreed that recipients of grants be recognized on the POD website and also at the annual conference in a manner and at a time determined by the Conference Committee.

15. There was discussion about whether grant recipients should be required to present a poster or session at the fall conference based on the work supported by the grant (which would not preclude them from presenting another session at the conference). Referred back to committee.

16. It was agreed that the Grants Committee would confer with the Conference Committee to determine how to execute the previous action item and return with a proposal for the Core Committee in the fall.

17. The Grants Committee’s budget request for $7611 (including a $611 carryover from the previous budget) was approved.

POD Innovation Award Committee

18. The POD Innovation Award Committee’s budget request for $1000 to cover expenses for award plaques and shipping of trophy lamp was approved.

Publications Committee

19. It was agreed that the Membership Committee, not the Publications Committee, should establish a representative/liaison for the POD Directory.

Regional Outreach Subcommittee

20. The budget request for $5,000 to continue Start-Up Grants and permission to begin distributing funding immediately was approved.

Small College Committee

21. The request for a committed/Core/permanent session: “Starting and Sustaining Faculty Development Programs at Small Colleges" was approved (see Action Item 1).

Menges Award Subcommittee

22. The budget request for $600 for three Menges Award plaques was approved.

CONFLICT OF INTEREST POLICY DOCUMENT

23. It was agreed that the document should be returned to the Governance Committee for continued refinement with more detail regarding the process involved for identifying and dealing with conflict of interest cases or suspected cases when identifying oneself or a colleague. The revised document will be presented to the Core Committee during the upcoming fall meeting.

TEAGLE FOUNDATION

24. It was agreed that Matt Ouellett, POD President, will represent POD at the April 2007 meeting in New York City.

ICED COUNCIL

25. It was agreed that Jim Groccia, POD Past-President, will represent POD at the April 2007 meeting in Estonia.

TCAP

26. It was agreed that the POD President (or Past-President or President-Elect if the President wishes) be designated as the main contact and main POD representative.

27. It was agreed that the POD President be co-signer for all POD/TCAP correspondence where POD stationary is used.

BUDGET

28. The 07/08 Proposed Budget was adopted with the proposal that the one-time monies received from the New Jersey Faculty Development Consortium be placed in a separate gift account with the specific use to be determined at a future date. It was agreed that the specific use should be one which honors the request of the NJFDC which was to augment the POD grants program. To replace revenue lost by placing the NJFDC funds in a gift account, funds will be transferred from POD’s cash reserves.  As this proposal constituted an amendment to the budget, the Core Committee voted. There were 13 votes for amendment with 5 abstaining
     
    (Jim Groccia subsequently proposed that POD transfer no more money than is necessary to create a balanced budget wherein recommended revenues equal recommended expenses.  The Executive Committee accepted this proposal.)

29. It was agreed that the POD President will notify the NJFDC when the use(s) for the funds is determined.

30. There was consensus that during the next spring Core meeting there will be a discussion of the budget (how it works, what it is, etc.) before the budget is reviewed.

31. It was agreed that the Membership Committee should explore the consequences of the most recent membership dues and conference fees increase.

PARKING LOT

32. It was agreed that the issue of how to deal with disruptive conference participants be referred to the Governance Committee.

33. It was agreed that the proposal of using the term “Former President” to designate any and all POD Presidents after they have served as Past President be referred to the Governance Committee.

34. It was agreed that the Finance & Audit Committee will create a draft policy for creating “giving to POD” (gifting/fundraising/ endowment/bequeathment) opportunities and present it to the Core Committee for the fall meeting.

Minutes

Saturday, March 24

Members Present: Jim Groccia, President; Matt Ouellett, President-Elect; Virleen Carlson, Past President; Hoag Holmgren, Executive Director; Virginia Lee; Leora Baron-Nixon; Tuesday L. Cooper; Cynthia Desrochers; Michele DiPietro; Donna Ellis; Peter Felten; Catherine E. Frerichs; Barbara Millis; Leslie Ortquist-Ahrens; William Rando; Michael Reder; Connie Schroeder; Todd Zakrajsek; Doug Robertson; Lois Reddick; Wayne Jacobson; Kathryn Plank; Nancy Simpson

Members Absent: Catherine Wehlburg; Richard Reddy

Jim Groccia distributed and reviewed the agenda for the meeting.

APPROVAL OF MINUTES
E-minutes from November 2006 to February 2007 were approved.

Minutes from the fall 2006 Core meeting were approved with modification to note that Connie Schroeder was to initiate electronic discussion and participation regarding the POD Institute in January 2007.

EXECUTIVE DIRECTOR REPORT
Membership Update
Summary of POD’s membership by country

Conference Updates
2009 Site selection underway: Texas
Site selection process review (as per 2007 Conference Planning Guide, p. 14)

Jossey-Bass acquisition of Anker Press Overview
There was agreement to honor Jim Anker with a special award at the 2007 Conference and to notify him of the award to ensure his attendance.

COMMITTEE ACTION ITEMS & REPORTS
(See Action Items 1 through 22; see attached Committee Reports document)

Reports with no Requests for Action Items or Budget Requests
Bob Pierlioni spirit-of-POD Award Screening Subcommittee. No winner picked yet according to Karron Lewis (2003 – 2006 Chair).

Finance & Audit Committee.

POD Historian. Dakin Burdick notes that he has discussed with the ECRC implementing the following for a POD history section on the new website:

1. Presidents of POD page:  This could include formal photos of each President of POD, perhaps with a brief bio.  These could also be linked to pdfs of their CVs and/or the POD Leader articles from the Newsletter, as they are created.
   
   This page will require the most work at this point.  We do not have photos of the past Presidents or brief biographies.  If Hoag Holmgren could begin collecting those, that would be a great first step.  Laura Border put together a PowerPoint presentation two or three years back on the Presidents that might serve as a useful starting point.  I will also gather information on many of the past Presidents through the POD Oral History Project.

2. Spirit of POD photo page:  This page could include photos of POD members demonstrating POD spirit (small group discussions, Halloween parties, dancing, etc).  I have a few photos from Karron Lewis and Nancy Chism that could be used for this page, but I do not have a collection of more recent pictures that would show the same things.  If someone else has interest in putting this together (perhaps someone from the Electronic Resources and Communications Committee?), please have them contact me and I will forward any photos they may want.

3. Treasures of Faculty Development:  This page would include historic and still relevant articles that are unavailable elsewhere on the web, reproduced with permission of the author.  I have scanned in two or three of the best articles in the POD Quarterly, which could be linked to that page.  Alternatively, we might consider the usefulness of digitizing the POD Quarterly, and perhaps the POD Newsletter.  I have begun talking with Mary Ellen Ducey at the University of Nebraska Library regarding how much that digitization would cost, and will report back once I hear more.  Niki Young is already digitizing the recent issues of the POD Network News.  We might also begin considering whether or not To Improve the Academy should be digitized, since most of the early copies are no longer available and there is no library in the U.S. with holdings of the journal, aside from the UNL Archives. There should probably also be discussion about whether or not to restrict use of those materials to members.

4. Do you remember?  This page would include some of the donated photos with a request to email in if one can identify the people and/or moment in the photo.

Membership Committee.

Part-Time Faculty Sub-Committee.

Conflict of Interest Policy Document
Discussion points regarding Conflict of Interest Policy document:

1. A need for clarification of process: what happens after initial notification?

2. Who is the initiator?

3. What constitutes the identification of possible conflicts?

4. Clarify self-identifying vs. other-identifying processes

5. Eliminate fuzziness: not appropriate for POD’s growth (have statement align with new POD, new culture, new world).

6. Needs “non-competition with POD” clause

7. Needs “stewards of POD’s best interests” clause

8. Ramifications of what happens after a case of conflict of interest: needs clarity

9. How does a new member find out bout this?

10. Focus on clarity of guidelines and process rather than outcome, as outcome will be case-specific

11. Should focus on Core & Executive Committee members

12. Should be defining boundaries rather than policing

13. Should not focus exclusively on Core & Executive Committee members

14. Make explicit the implicit (invisible norms)

15. Clarify these areas: fee vs. no-fee / giving vs. selling

16. What are other professional organizational policies?

It was agreed that the document should be returned to the Governance Committee for continued refinement with more detail regarding the process involved for identifying and dealing with conflict of interest cases or suspected cases when identifying oneself or a colleague. The revised document will be presented to the Core Committee during the upcoming fall meeting. (Action Item 23)

International Institute for New Faculty Developers Institute
Update by Donna Ellis

IINFD is planning a big electronic presence. They are hoping for one hundred registrants; there are thirty currently registered from wide variety of countries. They are developing a survey for participants and are interested in a possible reunion during the 2007 POD conference.

TEAGLE FOUNDATION
It was agreed that Matt Ouellett, POD President, will represent POD at the April 2007 meeting in New York City. (Action Item 24)

ICED COUNCIL
It was agreed that Jim Groccia, POD Past-President, will represent POD at the April 2007 meeting in Estonia. (Action Item 25)

TCAP
It was agreed that the POD President (or Past-President or President-Elect if the President wishes) be designated as the main contact and main POD representative. (Action Item 26)

It was agreed that the POD President be co-signer for all POD/TCAP correspondence where POD stationary is used. (Action Item 27)

BUDGET
The 07/08 Proposed Budget was adopted with the proposal that the one-time monies received from the New Jersey Faculty Development Consortium be placed in a separate gift account with the specific use to be determined at a future date. It was agreed that the specific use should be one which honors the request of the NJFDC which was to augment the POD grants program. To replace revenue lost by placing the NJFDC funds in a gift account, funds will be transferred from POD’s cash reserves.

As this proposal constituted an amendment to the budget, the Core Committee voted. There were 13 votes for amendment with 5 abstaining (Action Item 28)

(Jim Groccia subsequently proposed that POD transfer no more money than is necessary to create a balanced budget wherein recommended revenues equal recommended expenses.  The Executive Committee accepted this proposal electronically: please see E-Minutes April-October 2007.)

It was agreed that the POD President will notify the NJFDC when the use(s) for the funds is determined. (Action Item 29)

There was consensus that during the next spring Core meeting there will be a discussion of the budget (how it works, what it is, etc.) before the budget is reviewed. (Action Item 30)

It was agreed that the Membership Committee should explore the consequences of the most recent membership dues and conference fees increase. (Action Item 31)

STrategic planning
The Core Committee divided into small groups (four or five) to discuss/analyze existing strategic plan and develop list of recommended goals and strategies, with timeline, for future.

Small groups reported back.

PRESIDENTIAL TRANSITIONS
New President: Matt Ouellett
New Past President: Jim Groccia
New President Elect: Virginia Lee

Adjourn.  

These minutes were prepared by Hoag Holmgren, Executive Director.