Fall 2008 Core Committee Minutes
October 21 & 22, 2008
Annual Conference
Reno, Nevada

 Approved on 11/10/08

 A summary of actions taken precedes the minutes. Action items
within the minutes are in bold.

SUMMARY OF ACTIONS TAKEN

Long-range Planning

1. It was agreed that the four Long-range Plan focus groups (corporate sponsorship; POD’s leadership model;  remuneration vs. volunteer work; organizational collaboration parameters) formed at the Core Meeting will make a report including recommendations for action at the Spring 2009 Core meeting.

2. It was agreed that future reports of committees should address and report on progress towards fulfilling their long-range plans submitted to the President in Fall 2008.

Awards and Recognition Task Force

3. There was agreement to accept the direction and content of the proposal for memorializing POD members with the understanding that the Awards and Recognition Task Force will continue to modify and develop it.

4. It was agreed that the Diversity Travel Grants be renamed, effective immediately, as Donald H. Wulff Diversity Travel Fellowships and that recipients would be referred to as “Wulff Fellows.”

CAPS Committee

5. It was agreed to remove CAPS as a standing committee of POD.

ECRC Committee

6. In considering the ECRC’s request to create an ad hoc committee to explore the possibility of offering online professional development opportunities, it became clear that the need to develop professional development opportunities has been voiced by several committees. As a result, it was agreed that POD would form an ad hoc committee to explore professional development opportunities which would include online opportunities. Committees to be involved include the ECRC, Professional Development Committee, Membership Committee, Diversity Committee, and Core.

7. Barbara Millis and Hoag Holmgren agreed to serve as Core Committee volunteers to participate in a investigation of the possible uses of a wiki on the POD web site to support and encourage POD's growth and enhance the quality of service to members.

Graduate Student Professional Development

8. There was agreement not to fund the incoming chair of the GSPD Committee to attend an exploratory national meeting of leaders in Graduate Student Professional Development in  November at the University of Toronto due to off-cycle budgetary concerns.

9. It was agreed that the request to fund six local graduate students to attend the POD conference beginning in 2009 be returned to the committee for more details and for inclusion in their spring 2009 report.

Grants Committee

10.  The committee’s request not to use their budgeted $7000 for the 2008-09 fiscal year was approved with the understanding that the $7000 would not be added to the next budget cycle’s request.

Menges Award Subcommittee

11. The proposed new name for the Menges Award, the Robert J. Menges Award for Outstanding Research in Educational Development, was approved.

Publication Committee

12. There was agreement to re-start the international column exchange in the POD newsletter.

Spirit of POD Subcommittee

13.  It was agreed that the new Spirit of POD Award description, procedures, and timeline replace the current version in the Governance Manual.

Executive Director (regarding Conference & Membership)

14. The 2009 conference team (Kevin Barry and Debra Fowler, conference co-chairs; Shaun Longstreet and Suzanne Tapp, program co-chairs) was approved.

15. There was agreement that Hoag Holmgren should begin conversations with the HBCU Network as soon as possible regarding a possible joint conference in 2011.

16. It was agreed that committee meeting times and locations at the annual conference would be listed in future conference programs.

17. It was agreed that a mechanism be implemented on the membership form to allow new members to be asked which committee(s) they are interested in joining.

E-Minutes

18. The April 2008 – October 2008 e-minutes were approved.

MINUTES

Tuesday, October 21

Members Present:

Virginia S. Lee, President; Matt Ouellett, Past President; Mike Theall, President-Elect; Tuesday Cooper, Chair of Finance & Audit Committee; Hoag Holmgren, Executive Director; Barbara Millis; Leslie Ortquist-Ahrens; Michael Reder; Catherine Wehlburg; Douglas Reimondo Robertson; Kathryn M. Plank; Wayne Jacobson; Peggy Cohen; De Gallow; Julie-Ann McFann; Dieter J. Schönwetter; Frank Tuitt; Niki Young

WELCOME & OVERVIEW OF AGENDA, Virginia Lee

ICE-BREAKER, Mike Theall

OVERVIEW & DISCUSSION OF LONG-RANGE PLANNING REPORT,

Virginia Lee, Matt Ouellett, Mike Theall

SMALL GROUP DISCUSSION OF ISSUES RAISED BY LONG-RANGE PLANNING REPORT (4 GROUPS)

A. Corporate Sponsorship (Michael Reder, leader): Is corporate sponsorship of one or more aspects of the annual conference appropriate for POD? If so, under what circumstances?

B. POD’s Leadership Model  (Matt Ouellett, leader): In what ways is POD’s current leadership model—specifically the one-year revolving presidency—serving us well? In what ways would it be productive for us to alter the leadership model to better serve POD and its membership?

C. Remuneration vs. Volunteer Work  (Tuesday Cooper, leader): Under what circumstances is it appropriate for us to pay someone for services performed on behalf of POD in a way that does not undermine the spirit of volunteerism at the heart of POD?

D. Organizational Collaboration Parameters (Wayne Jacobson, leader): When do we collaborate with other organizations and under what circumstances?

1. It was agreed that the four Long-range Plan focus groups (corporate sponsorship; POD’s leadership model;  remuneration vs. volunteer work; organizational collaboration parameters) formed at the Core Meeting will make a report including recommendations for action at the Spring 2009 Core meeting.

2. It was agreed that future reports of committees should address and report on progress towards fulfilling their long-range plans submitted to the President in Fall 2008.

DISTRIBUTION OF SELF-NOMINEE MATERIALS FOR POD

PRESIDENT ELECTION, Matt Ouellett 

Adjourn.

Wednesday, October 22

Members Present:

Virginia S. Lee, President; Matt Ouellett, Past President; Mike Theall, President-Elect; Tuesday Cooper, Chair of Finance & Audit Committee; Hoag Holmgren, Executive Director; Barbara Millis; Leslie Ortquist-Ahrens; Michael Reder; Catherine Wehlburg; Douglas Reimondo Robertson; Kathryn M. Plank; Wayne Jacobson; Peggy Cohen; De Gallow; Julie-Ann McFann; Dieter J. Schönwetter; Frank Tuitt; Niki Young; Joy Morrison

CONVENE & WELCOME, Virginia Lee

COMMITTEE REPORTS/ACTION ITEMS

Awards and Recognition Task Force

3. There was agreement to accept the direction and content of the proposal for memorializing POD members with the understanding that the Awards and Recognition Task Force will continue to modify and develop it.

4. It was agreed that the Diversity Travel Grants be renamed, effective immediately, as Donald H. Wulff Diversity Travel Fellowships and that recipients would be referred to as “Wulff Fellows.”

CAPS Committee

5. It was agreed to remove CAPS as a standing committee of POD.

ECRC Committee

Discussion about widening the committee’s proposal of exploring online professional development opportunities to include all professional development opportunities; start small and strong; use upcoming membership survey for needs assessment; impact on conference/tie to conference; service to those who cannot attend conference / an incentive not to attend conference?; role of web editor may serve well here; look at ADEA.org for examples.

6.  In considering the ECRC’s request to create an ad hoc committee to explore the possibility of offering online professional development opportunities, it became clear that the need to develop professional development opportunities has been voiced by several committees. As a result, it was agreed that POD would form an ad hoc committee to explore professional development opportunities which would include online opportunities. Committees to be involved include the ECRC, Professional Development Committee, Membership Committee, Diversity Committee, and Core.

7. Barbara Millis and Hoag Holmgren agreed to serve as Core Committee volunteers to participate in a investigation of the possible uses of a wiki on the POD web site to support and encourage POD's growth and enhance the quality of service to members. 

Graduate Student Professional Development

Discussion about possible creation of discretionary fund to take advantage of worthy opportunities that arise off the budget cycle.

8.  There was agreement not to fund the incoming chair of the GSPD Committee to attend an exploratory national meeting of leaders in Graduate Student Professional Development in  November at the University of Toronto due to off-cycle budgetary concerns.

9.  It was agreed that the request to fund six local graduate students to attend the POD conference beginning in 2009 be returned to the committee for more details and for inclusion in their spring 2009 report.

Grants Committee

Discussion confirming POD’s policy of not “rolling over” unused funds to add to the next fiscal year’s budget.

10. The committee’s request not to use their budgeted $7000 for the 2008-09 fiscal year was approved with the understanding that the $7000 would not be added to the next budget cycle’s request.

Menges Award Subcommittee

11. The proposed new name for the Menges Award, the Robert J. Menges Award for Outstanding Research in Educational Development, was approved.

Publication Committee

12. There was agreement to re-start the international column exchange in the POD newsletter.

Spirit of POD Subcommittee

13. It was agreed that the new Spirit of POD Award description, procedures, and timeline replace the current version in the Governance Manual.

Executive Director REPORT, Hoag Holmgren

Summary of POD’s accounts & finances;  2009 & 2010 Conference updates; general operations update; Elluminate report; membership update.

14. The 2009 conference team (Kevin Barry and Debra Fowler, conference co-chairs; Shaun Longstreet and Suzanne Tapp, program co-chairs) was approved. 

15. There was agreement that Hoag Holmgren should begin conversations with the HBCU Network as soon as possible regarding a possible joint conference in 2011. 

16. It was agreed that committee meeting times and locations at the annual conference would be listed in future conference programs.

17. It was agreed that a mechanism be implemented on the membership form to allow new members to be asked which committee(s) they are interested in joining.

E-Minutes

18. The April 2008 – October 2008 e-minutes were approved.

UNCOVERING THE HEART SYMPOSIUM REPORT, Virginia Lee, Matt Ouellett, Doug Robertson

Discussion about common interests of POD, CIIS, Fetzer, the Astins’ research; desirability of continued dialogue/collaboration.

POD/AACU COLLABORATION, Virginia Lee, Matt Ouellett

January 2009 multicultural organizational development institute in Seattle on schedule; registration open, 50 participant cap.

IINFD UPDATE, Hoag Holmgren

Scheduled for June 21-26, 2009 at Macalester College; Hoag & Virginia to meet with Leslie & Michael of The Collaboration on Saturday.

ELECTION OF POD PRESIDENT-ELECT 2009, Matt Ouellett

Discussion of candidates’ qualifications followed by anonymous paper ballot.

Peter Felten elected.

Conclusion & Adjourn, Virginia Lee

These minutes were prepared by Hoag Holmgren, Executive Director.