Fall 2007 Core Committee Minutes
October 25-28, 2007

Pittsburgh, Pennsylvania

(Approved February 26, 2008)

A summary of actions taken precedes the minutes. Action items within the minutes are bulleted and in bold. Parking Lot items are listed at the end of the summary. Parking Lot items have not been resolved.

Summary of Actions Taken

COMMITTEE REPORTS
Conference Committee

1. The request to post an extensive bibliography on adjunct faculty on the POD website was approved.

Finance and Audit Committee

2. There was consensus to support the committee’s preliminary efforts to establish a gifting/endowment initiative.

3. There was consensus to support the committee’s review and organization of POD’s financial accounts, establishing and/or identifying a long-term “emergency” account, cash flow accounts, short-term investment accounts, and the like.

ECRC Committee

4. It was agreed that the new POD website would go live on Halloween, October 31, 2007.

5. It was agreed that the Publication Committee would investigate and pursue a new editor position for online materials and also explore/propose a vetting process for new online ematerial for discussion/approval in the spring 2008 Core meeting.

Publications Committee

6. It was agreed that the Publication Committee would consider any offers or special deals after reviewing relationships with all publishers, not just Magna, to give each publisher the chance to offer discounts, etc.

PARKING LOT

7. Discussion regarding the selection and review of POD presidential candidates, possibly asking them to include a philosophy of leadership, including views on mentoring, and how specifically they would work with POD Strategic Plan: require a leadership portfolio?

Minutes

Wednesday, October 24

Members Present: Matt Ouellett, President; Jim Groccia, Past President; Virginia Lee, President Elect; Donna Ellis, Chair of Finance & Audit Committee; Hoag Holmgren, Executive Director; Tuesday L. Cooper; Michele DiPietro; Peter Felten; Barbara Millis; Leslie Ortquist-Ahrens; Michael Reder; Richard Reddy; Connie Schroeder; Catherine Wehlburg; Douglas Reimondo Robertson; Lois Reddick; Kathryn M. Plank; Wayne Jacobson

Member Absent: Nancy Simpson

WELCOME & OVERVIEW, Matt Ouellett

ICE-BREAKER, Virginia Lee

BUILDING LEADERSHIP CAPACITY / small group discussion

Shared Text: “Trustworthy Leadership” by Diana Walsh Chapman

Discussion regarding the clarification of individual executive committee roles and expectations (including the executive director’s role: transactional v. transformative) as well as making more transparent to the POD membership the pathways to various leadership & committee roles.

Discussion of clarifying roles of committee chairs especially regarding turnover; should chairs be responsible to find and mentor a replacement chair/co-chair?

STRATEGIC PLAN / review of goals, objectives, strategies / small groups
goal: wrap up new version of Strategic Plan for 2008 Spring Core meeting

DISTRIBUTION OF POD PRESIDENT NOMINEE STATEMENTS & CVs

ADJOURN

Thursday, October 25

CONVENE & WELCOME, Matt Ouellett

COMMITTEE REPORTS WITH ACTION ITEMS                                                           (see Committee Reports / Fall 2007 document for full details)

Adjunct Faculty Sub-Committee

1. The request to post an extensive bibliography on adjunct faculty on the POD website was approved.

Finance and Audit Committee

2. There was consensus to support the committee’s preliminary efforts to establish a gifting/endowment initiative.

3. There was consensus to support the committee’s review and organization of POD’s financial accounts, establishing and/or identifying a long-term “emergency” account, cash flow accounts, short-term investment accounts, and the like.

ECRC Committee

Connie Schroeder provided a preview of the new POD website including:

4. Reorganization of content due to addition of Joining and Renewing POD

5. Review of new navigational features: Site Map, Site Search, Google Search Demonstration

6. Review of new sections, including: Topical Resource List, Members Only, splitting of Publications and Resources, What’s New, What is Organizational Development,

Sections still pending completion by DotInc.including What’s New, What is Organizational Development, and Photos.

There was discussion about the need to establish guidelines for an equitable submission policy regarding the posting of new member materials on the POD website. The use of external links and/or a wiki-based platform were raised as possibilities which would protect POD from liability/ownership issues. ECRC Chair, Connie, clarified that this section is currently not designed to do this and would require an additional design or possible cost as Core originally did not request or contract for ANY wiki-based pages

7. It was agreed that the new POD website would go live on Halloween, October 31, 2007.

8. It was agreed that the Publication Committee would investigate and pursue a new editor position for online materials and also explore/propose a vetting process for new online ematerial for discussion/approval in the spring 2008 Core meeting.

SPECIAL CONFERENCE SOFTWARE UPDATE

Peter Felten and Kathryn Plank reported that the new custom software, created by Dot.Inc, has dramatically improved conference program planning in four major ways:

• Overall efficiency, in terms of labor, has been increased

• The new system is more “distributed-leadership” friendly

• The new system is more supportive of data-driven operations & needs

• The new system is, overall, more sustainable and adaptive, allowing for future development and evolution as needed.

COMMITTEE REPORTS WITH NO ACTION ITEMS

Awards & Recognition Committee
There was discussion about the need for the Spirit of POD Award process to be revisited/reviewed. Karron Lewis, chair of the Spirit of POD Award Subcommittee, feels the same people tend to nominate the same people.
 

CAPS (Committee on the Advancement on Programs and Services) – no report

Conference Committee

Peter and Kathryn summarized the evaluation process for session facilitators of POD-sponsored sessions (see Number 2 in Conference Committee report) and gave an overview of the TIGs sessions (see Number 3 in Conference Committee report)

Diversity Committee

Governance Committee

Graduate Student Professional Development

Grants Committee

Historian

IINFD Special Report (2007 New Developers Institute)

Donna reported that there were just over 100 in attendance with 38 sessions. 71 out of 107 attendees completed online feedback. The Institute was successful by all accounts so far.

Membership

Dick Reddy talked about the need for a new membership-wide survey.

Menges Award Sub-Committee

National Outreach Committee

Nominations and Elections Committee

POD Innovation Award Sub-Committee-  no report

Publications Committee

Jim Groccia shared Magna’s interest in establishing a closer relationship with POD.

9. It was agreed that the Publication Committee would consider any offers or special deals after reviewing relationships with all publishers, not just Magna, to give each publisher the chance to offer discounts, etc.

Research Committee- no report

Small College Committee

Teaching and Assessment Curriculum Project (TCAP)

Executive Director Report, Hoag Holmgren

Financial Overview
2008 & 2009 Conference updates
Membership update
Approval of E-minutes March-October 2007
Acknowledgement of Approval of Spring Meeting 2007 Minutes
 

UNCOVERING THE HEART SYMPOSIUM, Virginia Lee

Virginia Lee reported that a possible product of the symposium might be a POD-published monograph underwritten by Fetzer. Virginia raised for consideration how we might contextualize and or present this initiative to POD members. The symposium’s holistic and integrative approach to higher education seemed to be very much in accord with POD values.

ELECTION OF POD PRESIDENT, Jim Groccia

Discussion of candidates’ qualifications followed by anonymous paper ballot.
Leora Baron elected.
 

ADJOURN

These minutes were prepared by Hoag Holmgren, Executive Director.